WHOI Open Access Policy

The Woods Hole Oceanographic Institution (WHOI) has an opt-in open access policy, which was approved by the WHOI Educational Assembly 10/12/2016. This policy is for WHOI authors that wish to follow it.  Under this policy, authors grant to WHOI permission to host their articles in the Woods Hole Open Access Server (WHOAS), an institutional repository (IR) maintained by the MBLWHOI Library. See policy below.

WHOI Open Access Policy


What is the purpose of this open access policy?

The open access policy provides a tool for WHOI to preserve the work of its authors in the institutional repository, WHOAS and to make that work openly accessible to anyone who seeks it.


Who is included in this policy?

All authors currently employed by WHOI, including scientific and engineering staff, and students, including those registered in the MIT/WHOI Joint Program.


Why a blanket policy?

A blanket policy provides the benefit of unified action; individual authors do not need to negotiate distribution rights with their publishers.


What do we mean by opt-in?

Authors are invited to particpate, but are not required or mandated to do so.  Authors indicate their decision by responding, or not, to Library requests for their articles.


What versions of articles will be hosted in WHOAS?

It depends on what the author wishes to make openly accessible and what is permitted by any pre-existing publishing agreements the author has entered into with the publisher.  The possibilities include: the final published version, the post peer-review manuscript (aka the accepted manuscript), and the submitted manuscript.

Where publishing agreements allow, the preferred first choice is to host the final published version of the article in WHOAS.


Do authors need to wait until the Library makes a request?

Authors can choose to be pro-active and make their manuscripts available in WHOAS at the time of manuscript submission, or as their post peer-review manuscripts are accepted. 


Are contributions protected by Copyright?

All items in WHOAS are protected by original copyright.  In addition, WHOAS also supports the use of Creative Commons licenses.


Can contributions to WHOAS be embargoed?

Embargos can be applied to contributions at the time of submission.  An embargo permits visitors to view the metadata describing the content, but not the file(s) attached.  The embargo is automatically lifted at the predetermined date.


What other institutions have the same or similar open access policies?

Check the Registry of Open Access Repository Mandates and Policies (ROARMAP),  a searchable database of open access policies adopted by universities, research institutions and research funders.


For more information, see also WHOI's Intellectual Property Policy and Manual [access limited to WHOI internal users]

If a WHOI author wishes to have a listing of their current content in WHOAS, please contact Ann Devenish or John Furfey for a report