WHOAS Repository Services

Mission:

The mission of the Woods Hole Open Access Server, WHOAS is to capture, store, preserve, and redistribute the intellectual output of the Woods Hole scientific community in digital form.  WHOAS, an institutional repository (IR), is managed by the MBLWHOI Library as a service to the Woods Hole scientific community.  Go to WHOAS

WHOAS is supported by the MBLWHOI Library.  The IR is administered by a Repository Manager.  In-house technical support is provided by the Data Librarian and the Systems Librarian.

The software platform of WHOAS is DSpace, an open source system developed jointly by MIT Libraries and Hewlett-Packard (HP).  The Library contracts with an outside vendor for DSpace upgrades and customization.  Learn more about DSpace. 

 

Copyright:

All Items in WHOAS are protected by original copyright, with all rights reserved, unless otherwise indicated.  WHOAS also supports the use of the Creative Commons licenses for original content.  Learn more about managing copyright to your work.

 

Collection Policy:

Scholarly or research oriented work produced, submitted, or sponsored by the Woods Hole scientific community; work that is complete and ready for "publication", articles, books, and book chapters that have already been published, theses/dissertations, conference and workshop presentations, data sets, images, etc., in a variety of formats, assuming the author has or can acquire the appropriate copyright permissions.

Content can be submitted for inclusion in WHOAS by the author, or their designated representative, through the WHOAS user interface [requires registration.]  In addition, on behalf of authors, MBLWHOI Library staff will ingest content.  If you are a client of the Biological and Chemical Oceanography Data Management Office (BCO-DMO), BCO-DMO will make WHOAS submissions and acquire DOIs on your behalf.  Contact info@bco-dmo.org

Contributors to WHOAS are requested to participate in an “ingest interview.”  The purpose of the interview is to determine the peer-review status, accessibility of files, and that sufficient documentation is provided. This information is reflected in the metadata and in (optional) README files included in the record.  README files are required for data sets.

Ingest interview questionis include but are not limited to:

  • What is the project?
  • What is the time span?
  • What type of data is being produced?
  • What type of data would you like to deposit into WHOAS?
  • List the metadata fields of data.
  • How big is the data?
  • Is raw data being included?

License:

In contributing content to WHOAS, contributors grant to the MBLWHOI Library the non-exclusive right to reproduce, translate, and/or distribute submissions (including the abstract) worldwide in print and electronic format and in any current or future medium, including but not limited to audio or video.  The MBLWHOI Library may, without changing the content, translate the submission to any medium or format for the purpose of preservation.

 

Statistics and metrics:

Anonymous visitors to WHOAS may view usage statistics for any item in the repository.  Data provided for the current six-month period include: Total Visits Per Month, File Visits, Top country views, and Top city views.

Article level metrics are available for many, though not all, items in the repository.   Data are provided by Altmetric.  Learn more at http://www.altmetric.com/

 

Preservation Policy:

The MBLWHOI Library holds the right to migrate and transform the data into other formats as data and archive technologies become obsolete.  The data housed in WHOAS will be preserved at the appropriate level for at least 10 years following acceptance with the expectation of perpetuity.  In effort to prevent a growing migration issue a biennial review of data objects and metadata has been implemented.  We encourage researchers to use open analysis tools and formats, so that data can be preproduced from beginning to end.

 

Format Support:

The Library expects to provide support for as many file formats as possible. Items stored in WHOAS are preserved as is through data management and digital preservation. The proprietary nature of many file types makes it impossible to make guarantees.

When a file is uploaded to WHOAS, one of the following categories is noted:

  • Supported:Format is fully supported; "make usable in the future, using whatever combination of techniques (such as migration, emulation, etc.) is appropriate given the context of need."
  • Known:Format is recognized, but full support is not guaranteed; we hope to accommodate needs as they arise.
  • Unsupported:Format is not recognized.

A number of formats are known to WHOAS; open source formats are highly recommended.

 

For more information, please contact the WHOAS Project Manager: whoas@whoi.edu

 

Frequently Asked Questions