Frequently Asked Questions

Do I have to participate?

Why should I participate?

How long will content be retained?

Can contributions to WHOAS be withdrawn?

Does placing content in WHOAS count as "published"?

Will my publishers permit me to put content into WHOAS?

What gets contributed to WHOAS?

Can I get DOIs for my contributions?

Is content limited by format?

Is content limited by file size?

Can my contribution(s) be embargoed?

If my joint author(s) placed this content in their institutional repository, should I contribute the same content to WHOAS?

What about previously published materials?

What happens when I depart the Woods Hole scientific community?

Can I easily link to the content I place in WHOAS from my web page?

How do I get started?

Can I get help with the language for amending a copyright transfer agreement?

Do I have to do the "intake" work myself?

Is all content submitted guaranteed acceptance into WHOAS?

I still have unanswered questions

 

Do I have to participate?
The mission of WHOAS is to capture, preserve, and communicate the intellectual output of the Woods Hole scientific community. Your participation is paramount.  Top of page

 

Why should I participate?
The value of your work is fully realized when it can be shared with others. Your contributions to WHOAS assure continued, open, and widespread access to your work. Top of page

 

How long will content be retained?
"Forever" is a long time, but libraries have lots of experience when it comes to preservation. It is our intent to maintain your contributions in perpetuity. Top of page

 

Can contributions to WHOAS be withdrawn?
Once placed in WHOAS, it is not customary to remove content, however, in special circumstances, access to the content may be limited. Top of page

 

Does placing content in WHOAS count as "published"?
Generally, meeting the quality standards of peer review and acceptance for publication by a peer-reviewed journal, counts as publication. Top of page

 

Will my publishers permit me to put content into WHOAS?
Many do. To see which ones, review individual journal policies at Sherpa/RoMEO

 

In addition, amending copyright transfer agreements for all future publications guarantees your rights to contribute content to WHOAS. Top of page

 

What gets contributed to WHOAS?
Suggestions include  scholarly or research oriented work produced, submitted, or sponsored by the Woods Hole scientific community; work that is complete and ready for "publication", articles, books, and book chapters that have already been published, theses/dissertations, conference and workshop presentations, data sets, images, etc., in a variety of formats. Top of page

 

Can I get DOIs for my contributions?
DOIs (digital object indentifiers) may be requested for datasets. The Library also deposits DOIs for WHOI Technical Reports and MIT/WHOI Joint Program theses. Top of page

 

Is content limited by format?
DSpace was selected as the WHOAS platform because it supports a wide range of formats including: PDF, Word, Access, Excel, PowerPoint, LaTeX, XML, HTML, JPEG, GIF, TIFF, and WAV. Top of page

 

Is content limited by file size?
No, though the larger the file, the longer it can take to "intake" (upload) into WHOAS.  To make arrangements to load very large files, please contact the WHOAS Project Manager at whoas@whoi.edu or 508.289.2865.  Top of page

 

Can my contribution(s) be embargoed?
Content within WHOAS can be embargoed. The decision to embargo and the date for lifting of embargo needs to be established at the time the content is submitted. Embargoes cannot be applied after the content is accepted. Top of page

 

If my joint author(s) placed this content in their institutional repository, should I contribute the same content to WHOAS?
Yes!  In that policies, access, and competencies can vary from IR to IR, we request that content you have created as a member of the Woods Hole scientific community reside in WHOAS.  Redundancy is an added bonus! Top of page

 

What about previously published materials?
If you have retained, or can secure, the right to do so, contribution of "older" materials is encouraged. Top of page

 

What happens when I depart the Woods Hole scientific community? Top of page
It is our intent to maintain your content in perpetuity.

 

Can I easily link to the content I place in WHOAS from my web page?
Yes! Each digital object in WHOAS is assigned a unique and persistent URL (known as a Handle).  Once assigned, the Handle will not change and your links will remain intact. Top of page

 

How do I get started?
As the creator of the content, you need to be willing and able to grant the MBLWHOI Library the right to preserve and distribute your work.  You need to manage your copyright and retain the right to contribute pre-prints, post-prints and/or publishers' PDFs in WHOAS for the articles you author.  Begin by amending all copyright transfers you have not yet signed. Top of page

 

Can I get help with the language for amending a copyright transfer agreement?
Yes! Use the Amendment to Publication Agreement as an addendum to all copyright transfer agreements.  Top of page

 

Do I have to do the "intake" work myself?
No! Staff of the MBLWHOI Library will ingest your content on your behalf.  Or, if you prefer, you and/or your representative can be authorized and trained as content submitters and may input files 24/7.  Top of page

 

Is all content submitted guaranteed acceptance into WHOAS?
Not necessarily.  For example, if you should submit a publisher's PDF from a journal publisher that restricts such activity, then the submission will be denied.  In these cases, you may be encouraged to submit a final (post peer review) draft instead.  Top of page

 

I still have unanswered questions:
Please contact the WHOAS Project Manager, at whoas@whoi.edu or 508.289.2865.   Top of page