All your database of references is stored on the RefWorks server. You can access them from anywhere by using your personal username and password. You can also make your own backup copy of your database (in a zipped file not suitable for viewing) from the RefWorks Tools/Backup/Restore feature). This backup can only be used with the Restore feature in RefWorks. Yes. RefWorks does not limit the number of accounts you create. Every account can have two types of access – full and read-only. Full access requires everyone to log in with the same login name and password. Read-only requries users to log in with the login name and a read-only password that has been established. Read-only access allows people to search, export and print bibliographies, but not add, edit or delete references. In addition, each record in a database has five empty fields (User Defined 1 thru 5) that can be used to record comments from group members. Write-n-Cite is a feature which allows you to access your references in RefWorks while working within Microsoft Word. Write-n-Cite allows you to insert citation placeholders and when you are ready to add a bibliography to the end of the document, Write-n-Cite will create a bibliography and properly format your in-text citations based upon only those references that have been inserted into your Word document. Yes. Many databases allow results of your searches to be exported directly to RefWorks, so you don’t have to download or e-mail them. For a complete list of data vendors with direct export to RefWorks, click here: http://www.refworks.com/DEList.asp Yes. You first need to create a folder and add all of the references you require for the paper to this folder. Next, click on Export and select the folder you want to print. Select Citation List. Click Export to Text File. When the file displays print it using the browser's Print function. Your printout or file will provide you with the RefIDs which you need to use in your document as citation placeholders. To manually insert citations in the text where you want to cite the reference, use two open curly brackets "{{" followed by the Reference ID number followed by two closed curly brackets "}}". For multiple citations in the same location separate the Ref ID number with semicolons: {{34;45;23}}. You will need to go back online to generate the bibliography or reference list by going to the Bibliography area and browsing to find your file. You can backup your citations on your computer by using the Backup/Restore feature. Select Tools, then Backup/Restore. You'll then be presented with the option to Include References and/or Include Output Styles. Click on the Perform Backup button. Your folders are automatically included (except for empty folders). A copy of your database will be downloaded to your computer in a zipped file that can only be used in the Restore feature of RefWorks. When you restore your RefWorks database, it overwrites all information currently stored in your account. If you need to view or move your data, we recommend using the Export option in RefWorks. Below are two sets of conversion instructions – one for EndNote version 8 or higher users and the other is for version 7 or lower users.

Converting EndNote databases (version 8 or higher):

• Log into your RefWorks account.
• Select References, Import EndNote V8 Database
• Click the Browse button and locate your EndNote .enl file
• Specify a folder to import the references to (optional – your references will automatically appear in the Last Imported Folder)
• Click the Import button

Converting EndNote databases (version 7 or lower):

• From EndNote, select the correct Output Style for the export.
• Under the File menu select Output Styles.
• From the list of output styles select RefMan (RIS) Export select it.

Note: If you do not see this format, open the Style Manager and check the RefMan format. Close the Style Manager and repeat steps 1 and 2.

• Select the references you want to export.
• Under the Reference menu select Show Selected (or Show All if you wish to export the entire database).
• Under the File menu select Export.
• A dialog box appears for you to select the location where you want to save the file. Type a file name and select a location for importing into RefWorks. Select Text as your Save As type and click Save.
• Go into RefWorks and from the References menu select Import.
• Select Desktop Biblio. Mgt. Software as your Import Filter and EndNote as your Database. Browse for and select the file you just created from EndNote.
• Click Import.

Note: When importing large amounts of references, it is recommended to import no more than 2500 records (or 3MB of files) at a single time. This will ensure a successful import.

You can convert your MBLWHOI account to an individual subscription. RefWorks Technical Support can provide you with instructions on how to move your database. You can also export your reference data in several formats using one of RefWorks Export options.